HOW TO CONTRIBUTE TO PRESERVEWARE

1. Scope of contributions

We are interested in tools, research approaches, training material and comments from practitioners in the field of digital preservation and related sciences and practices. We adopt the view of an iterative preservation workflow deployed around the digital object and its environment. This includes creation, storage and migration, reuse and, where applicable, full deletion.

Though we wish to attract many contributions, we ask for a modicum of effort on your side to ensure that users’ queries result in meaningful and sound information, satisfactory quality and respectful and truthful communication.

 

2. Types of contribution, procedures and commitments

Minimal information (name, email address, username and password) in needed, followed by validation via email.

You may provide a fuller profile of yourself to all users of the site should you wish to do so.

Types of contribution:

 

2a. Feedback and comments

At the bottom of the created page, you will find a comments space to share your thoughts, experience or any other information you may think relevant and of interest to others in the community.

Normally, only your username will be published. However, for monitoring and quality control your email and name will be included in the internal section, which will only be visible to registered users. Should you object to this, your comments can be posted anonymously. In this case, only your username will be visible to registered viewers. However, please note that the legal owner of the site (currently the company DOTSOFT SA) will be able to view all registered profiles (please check the section on Privacy Policy).

 

2b. Adding new content and amending existing content in “Tools & Documentation”

This part of the portal contains tools and documentation, which can be used for various preservation purposes. Each tool is presented in a microsite of its own and follows a set template which documents its essential features. The principle behind the population process is that it is fully driven by the authorised owner/contributor, who also assumes full responsibility for content and updates.

Please aim for maximum clarity, accuracy, and completeness of documentation. This will help the creation of micro-communities of users around various tools and enable their adoption and future evolution.

Equally important is the upkeep of these micro-communities and the transfer of experience among their members. To this end, owners of tools are encouraged to act as moderators and, if desired, animators, or effectively micro-editors of the relevant discussion forum by answering queries from users, pointing to new features in new releases and inviting users for comments and evaluations.

 

2c. Adding new content and amending existing content  in “Research Papers & Domain Publications”

All papers and publications directly uploaded or linked to must have an ISSN number (http://www.issn.org/services/requesting-an-issn/); before doing so uploaders must check copyright permissions with the publisher.

We are particularly interested in research papers that inform or propose new preservation approaches, and in publications that share knowledge on existing and best practices, such as guidelines, handbooks, case studies and reports.

Size limits: up to 1 GB (several files). Heavier loads need to be discussed with the site manager (DOTSOFT SA) and might involve a contribution towards covering server costs.

OpenAcess will be highlighted; the OpenAIRE principles are generally observed.

 

Additional registration requirements and commitment

Registration will require additional information, such as your professional background and, if applicable, your affiliation.

Your profile will be shared with all registered experts in the area you contributed to.

By contributing content to the portal, you commit to joining the editors group for your area.  To keep your engagement to a minimum we try to delineate a distinct area for which you would share editing responsibilities. Your area is defined as “publications”, and as either “researcher” or “preservation expert” or both. To limit your area further you might add a high-level term in the attributes (see list of level 2 terms). See editing responsibilities (link)

 

Upload procedure

Please complete the template to indicate the area and keywords that apply to your publication; this will make it searchable for all users. Should you feel that new terms or keywords are needed for your publication, please enter them under “other”. These will then be reviewed by the other registered experts/publishers and, if approved by at least 2 of them, with no disapprovals, they will be added to the list of terms used.

Please add an abstract of the paper or publication in the template and its ISSN. If this is not a direct upload, then add the link.

 

For the first contribution

The information needs to be approved by at least 2 other registered experts in your field, with no disapprovals. You will then receive access rights to the admin page of your area.

 

Further contributions

Once you have access rights, you can upload other publications without waiting for approval by other experts, under the general Terms of Use and Community and Contributions guidelines.

 

2d. Adding new content and amending existing content in:  “Training & Course Material”

We are particularly interested in stand-alone training material for self-training,  links to such material, and material useful for professional training by academic instructors in the field of preservation and related areas.

 

Additional registration requirements and commitment

Registration will require additional information, such as your professional background and, if applicable, your affiliation.

Your profile will be shared with all registered experts in the area you contributed to.

By contributing content to the portal, you commit to joining the editors group for your area.  To keep your engagement to a minimum we try to delineate a distinct area for which you would share editing responsibilities. Your area is defined as “training”, and as either “training instructor” or “academic instructor” or both if you wish. To limit your area further you might add a high-level term in the attributes (see list of level 2 terms).

 

Uploads procedure

Please complete the template to indicate the area and keywords that apply to the training; this  will make it searchable for all users. Should you feel that new terms or keywords are needed for your publication, please enter them under “other”. These will then be reviewed by other registered experts and if approved by at least 2 of them, and with no disapprovals, they will be added to the list of terms used.

Please add a short description of the material and indicate its nature as directed by the template. If you are not uploading directly, then add the link and outline the context of the material’s location (e.g. a project or university or summer school).

 

For the first contribution

The information needs to be approved by at least 2 other registered experts in your field, with no disapprovals. You will then receive access rights to the admin page of your area.

 

Further contributions

Once you have access rights, you can upload other contributions without waiting for approval by other experts, under the general Terms of Use and Community and Contributions guidelines.