Preserveware  is a portal for all those involved with digital preservation. We strive for an open community of interested stakeholders, which can sustain and support this space for mutual benefit. There are no membership fees and, with the exception of contributors, no prior registration is needed.

Content in Preserveware falls under the following types:

  • Tools & Documentation
  • Research Papers & Domain Publications
  • Training & Course Material

A user who uploads content on Preserveware (called the author) is the owner and the sole responsible for the information provided. Each content entry has a dedicated area in the portal, called micro-site, where all information associated with that content is presented, dependent on content type and data provided by the author.

The governing board of the portal consists of:

  1. the Core Editors Group of persons responsible for resolving conflicts and monitoring and moderating content (members of the PERICLES consortium and community experts)
  2. a Technical Supervisor/Manager from DOTSOFT, whose role is to oversee maintenance, updates and possible resolution of problems


Governing board’s decision process

Preserveware is a community portal. Any expert can choose to participate in the governing board and assist in the decision making procedure over a number of issues that could arise, namely:

  1. a new user contributes a content item for the first time.
  2. a user proposes the addition of a new category
  3. a content item is reported as malicious by users
  4. a comment is reported as inappropriate by users
  5. a user requests ownership over an existing content item

When a user contributes his/hers first content item or adds a new category (cases 1, 2 above), an email message is sent to the governing board. The board should arrive at a decision by vote within one week and subsequently notify all interested parties. Should there be no votes from the governing board or should votes against equal votes in favour, the content item or the new category are accepted by Preserveware and made live to the portal.

For content items and/or comments reports and ownership requests (cases 3, 4, 5 above), an email message is sent to the author of the content item asking for his/her point of view. The author is expected to answer within a two-week period. The thus provided justification is communicated to the governing board, which, within one week, should arrive at a decision by vote, notified to all parts (involved users, author and governing board) via Preserveware. Should there be no votes from the governing board or should votes against equal votes in favour, the case is rejected by Preserveware.


Privacy and rights

Content must not violate privacy or copyright, or breach confidentiality or non-disclosure agreements for data collected from human subjects.


Eligible contributors

Anyone may register as a user in Preserveware, log in and contribute content for which the appropriate rights are not violated. Tools such as RECAPTCHA are used to prevent spam and bot tracking. Registrations are subject to an email verification process.


Eligible experts

Any user can be registered as an expert in Preserveware. Experts are part of the governing board for the categories of content they feel comfortable with.


Content characteristics

Contributors should be aware of the following conditions:

  • Each micro-site has a distinct URL so it can be shared easily via email or social networks.
  • Content entries can be taken offline by the author or by members of the governing board if there is any suspicion of privacy agreements or rights being violated. Should this happen, content will be replaced by a dated  tombstone page stating that the author has made the entry unavailable.
  • Logged-in users can alert Preserveware of any suspect violation of policy over a specific content, with subsequent, automatic notification of the governing board.
  • Logged-in users can suggest changes to an author, for example “link to download software is broken” via private messages.
  • All content information is provided on an “as-is” basis; Preserveware is a good faith community enabler and cannot be held responsible on matters such as accuracy, legal issues and rights arising out of such content.


Ownership of content

By uploading content, no change of ownership is implied and no property rights are transferred. In addition:

  • All uploaded content remains the property of the parties prior to submission.
  • A user who contributes content is also its sole owner (the author) in Preserveware and the bearer of all liability regarding terms of use, rights or language employed
  • Authors and only authors can update their content (tools, learning material, research papers).


Transfer of ownership

Users can make justified requests to take ownership of specific content not originally belonging to them. Preserveware notifies the original owner via email and asks them to accept or reject the transfer of ownership request.

If there is no response by the owner within two weeks, the case is transferred to the governing board, which can approve or reject the request based on its decision process described above.


Comments and abuse

Any user (logged-in or not) can post comments. Comments posted from users not logged-in, will be treated as anonymous comments. In addition:

  • Comments are automatically published on the relevant micro-site
  • New comments are forwarded as notifications to the author of the content
  • Any user (logged-in or not) can upvote/downvote a comment made by other users
  • Any user (logged-in or not) can report a comment as malicious; automatic notification of the governing board follows according to the “Governing board’s decision process” described above. More than three such reports received on any comment will result in it being automatically taken offline, pending further decision by the governing board.
  • A malicious comment report from the author of the relevant content results in that comment being taken offline immediately, pending a decision by the governing board.


Categorisation system

The portal offers a categorisation system to assist content search and retrieval. It consists of two levels and is based on the IDCC model (first level) and on functional categories derived during the PERICLES-FP7 project (second level). The following rules apply:

  • Logged-in users can contribute new categories to the second level of the categorisation hierarchy. New categories are made live, provided they receive approval by the governing board (please refer to the uploads procedure on How to contribute to Preserveware). Once live, they become part of the categorisation system, but remain distinct from the basic ones and are referred to as “community categories”.
  • Users who contribute any type of content to Preserveware can assign their content to any of the basic and/or the community categories. Users can assign their content to a maximum of two functional level categories (second level of the categorisation system).
  • Governing board users (users who are experts in the parent category of the proposed category) can decide whether a category should remain in Preserveware or not, based on the “Governing board’s decision process” described above.